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Mortgage Career: Get a Better Mortgage – Mortgage Coordinator-Adminstrator

Get a better mortgage

Company: Get a Better Mortgage
Position Title: Mortgage
Years of Experience Required: 2 years
Location of Position: Toronto, Ontario 
Applicants may contact:

Mortgage Coordinator-Administrator

Company Overview:

Get a Better Mortgage is a leading mortgage company headquartered in Toronto.

We are recruiting for a full-time Mortgage
for our Toronto office. The ideal
individual for this position will be professional, efficient and highly
organized with a strong focus on customer service. A proven ability to
build and maintain strong relationships and a can-do attitude and enthusiasm
for the job and people are absolutely essential for success in this position.

Mortgage Coordinator-Administrator Role:


  • College Diploma in a related field and/or
  • Entry Level to 2 years related experience in the
    mortgage industry preferred
  • Strong computer skills and proficient in the Microsoft
    Office Suite (Word, Excel, Outlook, Internet Explorer/Firefox),
  • Experience in using Facebook/Twitter for Social Media
  • inContact and Expert/Filogix an asset
  • Superior organizational skills with the ability to
  • A creative and entrepreneurial outlook with an
    ambition to succeed
  • Excellent customer service skills
  • Strong communication and writing skills
  • Reporting Analysis skills
  • Strong Interpersonal skills
  • Mortgage Industry knowledge required
  • Project management experience an asset
  • Ability to excel in a high growth environment with
    tight timelines and changing priorities
  • Ability to pay close attention to detail


Key Responsibilities


  • Responsible for
    receiving/validating and entering mortgage commissions/broker fees into a
    spreadsheet for manipulating and extracting to payroll
  • Create payroll sheets and
    ensure monthly charges are applied as well as industry compliance practices are
  • Ensure there are no outstanding
  • Produce month-end Volume Bonus
  • Prepare cheques for payment of
    accounts payables and prepare month-end requirements for accountant
  • Responsible for creation of
    timesheets and weekly pay of inhouse staff
  • Review incoming lender points
  • Ensure all above-noted
    paperwork is filed in binders accordingly

Day-to-Day Office

  • Order office supplies
  • Prepare courier orders
  • Contact person for all IT and Telephone issues


  • Order, track and maintain marketing materials inventory
  • Keep marketing report up to date
  • Printing and shipment of marketing
  • Ensure all above-noted
    paperwork is filed in binders accordingly

Human Resources

  • Register and maintain mortgage
    agents/brokers and new hires on: The Mortgage Centre Broker Intranet system as
    well as update FSCO, CAAMP and Equitable Life Benefits program
  • Ensure Consultant Agreements
    and all required licensing documentation has been signed/received on hiring
  • Update telephone lists as well
    as telephone equipment with new hires where applicable
  • Ensure all above-noted
    paperwork is filed in new hires files accordingly


  • Prepare
    weekly/daily lender rate correspondence to distribute to sales and broker
  • Update GABM
    website with lender rates and office communications
  • Prepare weekly/daily mortgage industry
    news announcements
  • Update Office
    Outlook calendar of events and meetings and notify all participants involved
  • Manage and maintain CRM contact
    database and send out correspondence
  • Prepare, analyze and update
    activity (marketing/social media) communications & reports
  • Prepare correspondence using
    Word-Mail Merge
  • Prepare mass mail outs using


  • Create advertisements for Get a
    Better Mortgage for various publications
  • Ensure all above-noted
    paperwork is filed in binders accordingly


Please note that this is the most up to date version
of the job description available at this time — During the interview you will
receive additional information — variance may apply !

If this interests you, please send a MS-Word or PDF
version copy of your resume (ASAP) along with a telephone contact number:
E-mail to  The recruiter in charge of this role is Ms.
Gioia Salvadori. If you do not think you are a match for this opportunity, but
know someone who is, feel free to forward this email to them.

We thank all applicants for their interest. Only
those who meet the qualifications will be contacted through telephone/email.